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Important Move-Out Instructions

Move-out is as easy as 1,2,3,4.

1-      Store your boxes.

2-      Clean and empty your room.

3-      Complete the Custodial sign-out form.

4-      Return your keys.

All students not authorized to remain on campus must vacate the college and Old Campus by noon, Wednesday, May 7th. The University will allow only the following exceptions: 1) seniors, 2) any student granted a Temporary Incomplete by the dean, 3) students AUTHORIZED to work or participate in commencement, reunions or varsity athletic competition.

[The University will allow only the following exceptions: 1) seniors, 2) any student granted a Temporary Incomplete by the dean, 3) students AUTHORIZED to work or participate in commencement, reunions or varsity athletic competition. If you are in the above category 3 you must be authorized to stay by the Secretary’s Office, AYA, Custodial Services, Dining Halls, the Department of Athletics, Summer Housing, Council of Masters, or the Yale College Dean’s Office. You must move into your assigned Old Campus post-term housing on Wednesday, May 7th, after 2:00. You may stay in your term-time room until 2:00. (The May 7, noon, deadline for placing items in storage applies even if you have permission to stay in post-term housing.) Keys to post-term housing will be available for pick-up in the Dwight Hall Common Room on Old Campus between 2:00-6:00 on the 7th.  After 6:00pm keys can be picked up at the Law School, 1st floor Security Desk.  Beginning on May 8, keys may be picked up in Welch Hall entry A basement during normal business hours (9-4 weekdays). If you are authorized to remain in the college past May 7 (Master’s Aides and TIs) you must complete a Request for Permission to Remain on Campus After End of Spring Term form and post it on the door of the room you occupy. If a completed form is not posted on the door, the contents of the room will be removed. You must vacate your post-term  room by noon on Tuesday, May 20th. There are no exceptions to this deadline to vacate. Monetary fines may result if any of the above deadlines are not adhered to.]

The college will reopen at 9:00 on Wednesday, August 20. If you anticipate having difficulty with this date for any reason (for example: your parents are starting a vacation on August 19 and want to deliver your stuff then), now is the time to think these problems through and find solutions that are in keeping with the rules.

1)      STORAGE, STORAGE, and more STORAGE

First, a note about boxes: You may store three boxes  size 18 x 14 x 12 (standard book box).   UPS sells boxes that size. Fair warning:  We will not accept any larger boxes. 

Please keep in mind that the college doesn’t accept responsibility for broken,

damaged or lost items. You won’t be reimbursed if something happens to items left in the residential college this summer.  We very strongly encourage you to make use of off-campus storage options.

        1. The University/college doesn’t accept responsibility for broken, damaged or lost items. To make it perfectly clear: You won’t be reimbursed if something happens to items left in the college this summer. 

        2. If you are living on Old Campus, Swing or Annex housing, you must move your belongings to storage spaces in the College before noon, Wednesday, May 7. You will be permitted to store the amount of allowable furniture, properly tagged, in your 2014-15 room in Ezra Stiles.

        3. You are strongly urged to take valuable items home. Again: The University has no insurance for theft, loss, fire, flood, or any other imaginable or unimaginable loss or damage to items stored in the college. You are responsible for acquiring your own insurance if you want it.

        4. Take your bicycle home if possible. Unfortunately we have no secure area for storage over the summer. There is limited bike storage on the racks in the basement, but if you store there you must label your bike and lock it. It can’t be touching the ground AND it won’t be secure so you’d store at your own risk. Bikes left in the courtyard may be removed/discarded.

        5. Stored items may not be recovered before Wednesday, August 20th; don’t even ask.

        6. Leave of Absence and Junior Term Abroad: you will be allowed to store two boxes, no larger than 24x18x18, in the college’s long-term storage area; no furniture.  Contact the Master’s Office to find out where this is and to make arrangements for using it.

        7. You must remove all personal belongings from your room, with the following exceptions: One sofa per suite, and each student may leave one chair, one free-standing bookcase (no cinderblock constructions, no plastic cubes or other substitutions) and one standing lamp. Refrigerators may not be stored in student rooms nor in college storage spaces. You must identify each item left in your room with a tag obtained from the Master’s Office, and must securely attach and label each tag with your name and room number. Untagged and excessive furniture, rugs, pictures, or other possessions left in rooms will be removed/discarded; you will be charged for the expense of the removal.

        Boxed items in the college storage areas: You may store three stackable boxes, no larger than 18x14x12. Only boxed items will be stored; no loose items, outsized items, nor furniture will be allowed. Each box must be labeled on the sides in bold black lettering with your name and room number.

        And once again: The University assumes no liability whatsoever for items stolen from or damaged in storage areas or student rooms.

STORAGE SCHEDULE: Storage areas: Room L42 and L43.

        To put cartons in storage during a time listed below, have your boxes outside the storage room of your choice and then come to the Master’s Office. A Master’s Aide will open the room for you, stay until you are finished, and then relock the room. You must put your things where the Aide tells you to put them; we have to use the space efficiently. If you leave your boxes in hallways you will be charged for their removal.  

            It may be necessary for you to do a little planning: if your last exam is in the afternoon and you’re going home that evening, you will need to store your items before the exam.

April   29 Tuesday                   9:30-12:00      2:00-4:30

April    30 Wednesday              9:00-12:00      2:00-4:30

 May   1 Thursday                  9:00-12:00      2:00-4:30

            2 Friday                        9:00-12:00      2:00-4:30

            4 Saturday                   9:00-12:00      2:00-5:00

            4 Sunday                      9:00-12:00      2:00-5:00

            5 Monday                    9:00-12:00      2:00-5:00

            6 Tuesday                    9:00-12:00      2:00-5:00

            7 Wednesday              9:00-11:30

         The last time listed is when the rooms are locked for the day; so don’t come to the office at 5:00 and expect to store. Come no later than 15 minutes before closing time.

         Storage is not available after the above dates, so if you are staying post-term on old campus, you MUST store your items according to the above schedule.

        And finally: The University assumes no liability whatsoever for items stolen from or damaged in storage areas or student rooms.

        And the final finally: remember, no access to storage areas is possible until the college officially reopens onWednesday, August 20th. So don’t pack that book you’ll need for summer school, your car keys, your medication, your swim suit….I could go on and on.         

2)      Empty and clean your room.

Yale furniture that you have removed from your room must be replaced before you leave or you will be fined. If Custodial Services stored items for you during the year, now is the time to ask that they be returned.  If you have old furniture that you do not want, leave it outside the back gate for trash removal. While moving out of your room, please, please, please do not leave your items unattended. If you do, they may be stolen. Never leave the back gate propped open unless you also leave someone to stand guard.

3)      Complete and sign the Custodial Services sign-out form (available in the Master’s Office).

Keep the original and turn in the yellow and pink copies to the Master’s Office with your keys. Custodial Services will fine those of you who do not turn in the completed forms.

4)      All keys issued by the Master’s Office must be returned to the Master’s Office.

Undergraduate Regulations threatens a $25.00 fine for each key not returned. Key envelopes are available in the Master’s Office. Use an envelope printed in red if you are returning old campus keys and one printed in black for ES and Swing Space keys. If the form on the front of the key envelope is not filled in completely and accurately, you may be fined even if you returned your key. Keys you have signed out must be returned under your name (which you will write on the sealed envelope with your room number) or you will be charged as though you had not returned keys.  This is important to note if you loaned your key to, or traded keys with, someone else. Seal the envelope after enclosing the keys and leave it in the Master’s Office or, if the office is closed, slide it under the door.

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